How to add an event to your calendar

Your calendar is often the busiest part of a church site, and adding an event well takes about two minutes. This guide covers creating a one-off event with everything a visitor needs: what, when, where and who to ask.

Adding an event

1. Log in to your web office and select the group the event belongs to. Putting each event in the right group matters: it’s how the calendar stays personal to the people it’s relevant to.
2. Open the Events tab to bring up the calendar.
3. Hover over the date you want and two icons appear. The blue icon creates a brand-new event; the orange ‘Add Event’ icon creates one using an existing event as a template, which saves time if you run similar events.
4. Give the event a title, then set the start and end times, or tick the all-day option.
5. If this event will repeat, tick the recurring option now. A single event can’t be turned into a series later, so this is the moment to decide. Our guide on recurring events covers the options.
6. Pick a location from your preset event locations, choose ‘Other’ to enter one manually, or ‘None’ for events with no public location.
7. Add the details text. Write for someone who’s never been: what happens, who it’s for, what to bring.
8. Optionally, set a contact using the ‘Edit Contact’ icon (pick a person from your database), and add a link to a page with more information using the ‘Link’ icon. There’s also an option to send people straight to that link instead of opening the event details.
9. Add a summary image with the ‘Edit’ pencil icon. An image cropped to 800x400 pixels keeps your website and app looking tidy.
10. Save, then check the event on the front of your site.

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Good to know

• In the web office calendar you’ll see every event on the site, but only the ones in your current group appear bold and underlined. Clicking another group’s event takes you to that group.
• A contact is optional: most visitors head to your contact page anyway, so only set one if a specific person should field questions.
• Before adding someone as an event contact, it’s worth having their permission, since their details become the public point of enquiry.