How to set up a recurring event

Sunday services, midweek groups, prayer meetings: most of a church calendar repeats. Setting these up as a recurring series means you create the event once and Hubb fills in the rest, and any future change can be made across the whole series in one go.

Setting up a recurring event

1. Log in to your web office, select the right group and open the Events tab.
2. Hover over the date of the first event and click the blue icon to create it.
3. Add the title and set the start and end times.
4. Tick the box to make this a recurring event. This has to happen now: a single event can’t be converted into a series after it’s created.
5. Choose how it repeats: weekly or monthly, how often (every week, every two weeks, and so on), and which day. Monthly events can repeat on a day of the week, such as the first Sunday of each month.
6. Set the date the series should run until.
7. Check the summary at the bottom of the recurrence settings; it describes the pattern in plain words, so it’s the quickest way to spot a mistake. Click ‘OK’.
8. Finish the rest of the event as normal (location, details, contact, link and image) and save.

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Good to know

• To change the recurrence pattern before saving, click the ‘Edit’ icon next to the recurrence settings.
• Individual events in a series can still be edited on their own afterwards, so a one-off change of venue or time doesn’t break the pattern.
• When the series reaches its end date, you don’t need to rebuild it: see our guide on extending a series of events.
• Give the series a sensible end date, such as the end of term or the end of the year, rather than years ahead. It keeps your calendar accurate and gives you a natural prompt to review the details.