How to choose who can see an article

Not every page is for everyone. Some articles are for the whole world, others are for your congregation, and a few are for leaders only. The ‘Visible to’ setting on each article controls who can see it.

Choosing who can see an article

1. Log in to your web office, select the group that holds the article, open the Documents tab and click the article’s title.
2. Open the Properties tab and expand the Advanced section, then look for the Visibility group of settings.
3. New articles start out following their group’s setting, so ‘Inherit group visibility setting’ is ticked and the ‘Visible to’ dropdown is hidden. If the group’s setting is right for this article, you’re already done.
4. To give this article its own setting, untick ‘Inherit group visibility setting’. The ‘Visible to’ dropdown appears, and you can choose who should be able to see the article.
5. Click ‘Save’, then check the page while logged out to confirm it behaves as you expect.

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Good to know

• Because articles inherit by default, changing a group’s visibility changes every article in it that hasn’t been given its own setting. That’s usually helpful, and occasionally a surprise.
• Match the article’s visibility to whatever it links to. A public article linking to members-only content leaves visitors hitting pages they can’t open.
• Visibility levels work the same way across your whole site. For the fuller picture, see the Permissions guides.
• If a visitor says a page is ‘missing’, their login (or lack of one) is often the reason: check the article’s visibility before anything else.