How to edit an existing article

Articles are the pages of your website, and most of the work of keeping a site fresh is editing the pages you already have. This guide covers opening a page in the editor, changing the text and formatting it well.

Editing an article

1. Log in to your web office.
2. In the group structure on the left, select the group that holds the page you want to change.
3. Open the Documents tab and click the article’s title to open it in the editor.
4. Make your changes in the contents view. Typing works just as it does in a word processor.
5. Bringing text in from somewhere else? Use ‘Paste as Plain Text’ on the toolbar. It strips away the old formatting so your page matches the rest of your site.
6. Format with the toolbar: heading styles, bold, italic and underline cover most needs.
7. Click ‘Preview’ at the top right to check the page before committing.
8. Click ‘Save’. The button shows orange while there are unsaved changes and turns green once your work is safely saved.

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Good to know

• If the article is already published, your changes go live on the website as soon as you save, so it’s worth a quick preview first.
• There’s no version history: saving replaces the previous version. Before a big rework of a page that matters, make a copy first so you can always go back.
• If two people edit the same article at once, the first to save keeps their changes, and the second sees an error instead of quietly overwriting them. Rare, but worth knowing it’s deliberate.
• Sticking to the built-in heading styles rather than hand-picking fonts and colours keeps every page consistent, and makes your site easier to restyle later.
• Right-clicking on something in the contents view, such as an image, brings up options for that item.