How to see and manage what your group has booked

Every group has a Bookings tab showing what that group has booked, so a group leader can see their rooms and equipment at a glance without going anywhere near the wider bookings diary.

Checking your group’s bookings

1. Log in to your web office, go to the Site Manager and select your group.
2. Open the Bookings tab. The group’s upcoming bookings for the next three months are listed.
3. Each booking shows how its resources are getting on: how many are confirmed, how many are still pending with a booking manager, and how many were declined because they clash with another booking.
4. Click a booking’s title to see the status of each individual resource and edit the booking if you need to change times, quantities or resources.
5. To book something new for the group, use the ‘Add a booking’ task here. It’s the same wizard as booking from an event; you can attach the booking to an event in the calendar or set a date and time yourself.

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Good to know

• Attaching a booking to a calendar event is worth doing where you can: if the event’s date or time changes, the booking moves with it, whereas a manually-dated booking has to be edited by hand.
• Seeing and using this tab needs the ‘Resource Booking’ permission in the Site Manager, and only resources made available to groups appear when booking. If something’s not working, our troubleshooter covers the usual causes.
• Bookings made from the group’s events show up here too, since they belong to the group.